The Industrial Area Management Limited (IAML), a government-owned body of Nepal, through its branch office in the Nepalgunj Industrial Area, has officially announced a public invitation for sealed quotations for the operation of a canteen. This proposal is part of the broader initiative to enhance service delivery to office employees, security personnel, and visiting customers by ensuring the availability of hygienic, timely, and reasonably priced food and beverage services within the industrial area premises. The invitation was made public for the first time on 2081/12/13 B.S. and covers a detailed set of guidelines and conditions to be fulfilled by potential service providers.
This essay explores the important aspects of this proposal notice, elaborates on its structure and expectations, and highlights the steps and criteria necessary for a successful application. It also emphasizes the broader purpose behind outsourcing the canteen service and how this move is aligned with the institutional objectives of IAML.
KEY OBJECTIVE OF THE PROJECT
The core aim of this sealed quotation call is to outsource the management and operation of a canteen in the Nepalgunj Industrial Area for a period of two years. The canteen is expected to:
Serve tea, snacks, and meals to office employees, visitors, and security personnel.
Operate under an agreement ensuring quality service, reasonable pricing, and cleanliness.Be accessible and efficiently run to support the overall work environment of the industrial estate.
MAIN HIGHLIGHTS OF THE SEALED QUOTATION INVITATION
To ensure transparency, competitiveness, and service quality, IAML has set out a series of important guidelines and procedural steps that every interested party must adhere to:
1. Publication Timeline and Submission Period
The sealed quotation notice was first published on 2081/12/13 B.S.
Deadline for Submission: Applications must be submitted within 15 (fifteen) days from the publication date.Late submissions will not be accepted under any circumstances.
Forms can be collected and submitted during office hours only within this time frame.
2. Form Fee Payment
Interested applicants must pay a non-refundable form fee of NPR 1,000 (One Thousand Rupees only)
Payment Details:
Bank: Rastriya Banijya Bank Ltd., Nepalgunj Branch
Account Holder: Industrial Area Management Limited, Nepalgunj BranchAccount Number: 11001000232101000001
Proof of Payment: A copy of the bank deposit slip must be included in the quotation documents.
3. Bid Security Amount (Refundable)
Applicants must submit a bid security deposit of NPR 10,000 (Ten Thousand Rupees only) along with the quotation.
Deposit to the same account as above.
Original deposit slip must be submitted as proof with the quotation.
4. Quotation Submission Guidelines
Quotations should be submitted in a sealed envelope as specified in the notice.
The envelope should include:
Quotation form duly filled out
Copy of form fee payment slipOriginal deposit slip of the security deposit
Relevant supporting documents (business registration, past experience, etc.)
Quotations submitted after the 15-day deadline or incomplete submissions will be rejected.
5. Quotation Opening Date and Time
Quotations will be opened on the 16th day from the first publication date at 2:00 PM at the IAML office.
If this day happens to be a public holiday, the opening will be conducted on the next working day at the same time.Applicants or their representatives are welcome to be present during the opening for transparency.
6. Evaluation and Selection Criteria
Selection will be primarily based on:
Rental amount offered to IAML for operating the canteen
Proposed service qualityMenu plan and pricing strategy
Past experience in operating a canteen or similar service
Preference will be given to those with demonstrated expertise and positive service track record.
7. Contract Agreement and Timeline
The selected party must enter into a formal contract within 7 (seven) days of receiving the selection notice.
Failure to do so will result in the forfeiture of the bid security, and the contract will be awarded to the next eligible candidate.8. General Information and Contact
For further information and clarification, interested parties can contact the office via:
Phone Number: 081-520517During Office Hours Only
IMPLICATIONS OF THE PROJECT
This sealed quotation invitation carries several important implications for both the Industrial Area Management and potential service providers:
A. For the Industrial Area Management Limited:
Improved Staff Welfare: By outsourcing food services, the organization can provide convenient meal options to its staff and visitors, improving morale and productivity.
Operational Efficiency: Delegating non-core activities such as food provision allows IAML to focus on its primary mission of industrial development and management.Revenue Generation: Collecting rent from the canteen operator offers a small but steady income stream for the branch office.
B. For the Service Providers:
Business Opportunity: Running a canteen inside a government-managed industrial area ensures a stable customer base and low market risk.
Brand Building: Successfully managing such a contract enhances the bidder’s reputation for future government or private sector projects.Learning and Growth: For small entrepreneurs or service startups, this contract provides an excellent platform to grow their operations.
CRITICAL CONSIDERATIONS FOR APPLICANTS
Anyone planning to submit a quotation should take note of the following critical aspects:
Legal Compliance:
Must have a registered business entity.
Should possess clearance certificates from relevant local bodies, especially if selected.Experience:
Past experience in operating canteens or similar services will provide a competitive advantage.
Should include references or proof of similar previous contracts (if applicable).Financial Capacity:
Must have the ability to invest upfront for setup and initial operations.
Should ensure transparency in rent offer and pricing of items to be sold.CONCLUSION
The notice issued by the Nepalgunj branch of the Industrial Area Management Limited reflects a proactive step towards improving workplace amenities and efficiency within the industrial ecosystem of Nepalgunj. The sealed quotation process has been designed to ensure fairness, competitiveness, and transparency. It also opens doors for local entrepreneurs or firms looking to expand their service offerings in a government-managed environment.
This project will not only serve the day-to-day needs of employees and visitors but also create a small yet impactful opportunity for economic participation and job creation. Interested individuals or organizations should carefully review the requirements, prepare detailed proposals, and submit them within the stipulated timeframe to be considered for this promising opportunity.
For any further clarification, the office can be contacted at Phone No. 081-520517 during office hours.
