Construction of Ground Floor and First Floor (Civil Work) of Constructed Academic Building of Prasauni Polytechnic Institute

The Government of Nepal, through the Council for Technical Education and Vocational Training (CTEVT), has issued an electronic bid invitation for the construction project at Prasauni Polytechnic Institute located in Prasauni, Bara. This document provides a comprehensive analysis of the bid invitation, highlighting key aspects that potential bidders should be aware of before participating in this national competitive bidding process.

Overview of the Project

The project involves the construction of the ground floor and first floor (civil work) of an already constructed academic building at the Prasauni Polytechnic Institute. This construction initiative is part of the Government of Nepal's broader commitment to enhance technical education infrastructure in the country, specifically in the Bara district. The project is funded through a government allocation specifically earmarked for the establishment and development of the Prasauni Polytechnic Institute.

Funding Source and Allocation

The Government of Nepal has demonstrated its commitment to technical education by allocating dedicated funds for the establishment of the Prasauni Polytechnic Institute. This investment reflects the government's recognition of the vital role that technical education plays in national development and workforce preparation. The current construction project represents a portion of this broader funding commitment, with the allocated amount being utilized to cover eligible payments under the contract specifications.

Contract Identification

The contract has been assigned a specific identification number: CTEVT/PPI 081/082-NCB,Civil-01. This identification serves as a reference point for all bid-related communications and documentation. The systematic codification indicates that this is a civil works project under the National Competitive Bidding (NCB) framework for the fiscal year 081/082 in the Nepali calendar, administered through the Council for Technical Education and Vocational Training (CTEVT) for Prasauni Polytechnic Institute (PPI).

Bidding Procedure and Eligibility

The bid invitation specifies a Single Stage Single Envelope Bidding Procedure without qualification requirements. This streamlined approach suggests that the evaluation will focus primarily on technical compliance and financial aspects without a preliminary qualification phase. The document explicitly states that bidding is open to all eligible bidders who meet the criteria outlined in Section V of the bidding document, though the specific details of these criteria are not fully enumerated in the invitation notice itself.

Project Scope and Financial Parameters

The construction project encompasses civil work for both the ground floor and first floor of an existing academic building. According to the information provided in the tabular format:

1. Contract Name: Construction of Ground Floor and First Floor (Civil Work) of Constructed Academic Building of Prasauni Polytechnic Institute, Prasauni-2, Bara
2. Contract Identification Number: CTEVT/PPI 081/082-NCB,Civil-01
3. Bid Security Amount: NPR 2,15,000.00
4. Estimated Project Value: NPR 77,26,072.95 (excluding contingencies and VAT)

The financial parameters provide essential information for bidders to assess the project's scope and prepare appropriate bid submissions. The required bid security amount of NPR 2,15,000.00 represents approximately 2.78% of the estimated project value, which aligns with standard practices for government procurement in Nepal.

Publication and Timeline

The bid invitation was published on 2081/11/26 according to the Nepali calendar. This publication date serves as the official starting point for the bidding process timeline. Although the document does not explicitly state the deadline for bid submission, potential bidders should consult the complete bidding document to ascertain critical dates, including:

1. The last date for bid document purchase
2. The deadline for bid submission
3. The date and time for bid opening

Adherence to these timelines is typically a mandatory requirement, with late submissions generally being rejected without consideration.

Information Access and Communication Channels

The bid invitation provides multiple channels through which potential bidders can obtain additional information about the project:

1. In-person Consultation: Interested parties can visit the office of the Prasauni Polytechnic Institute in Prasauni-2, Bara
2. Telephone Inquiry: Two mobile contact numbers are provided:
   • 977-9861104551
   • 977-9855026807
3. Online Access: Bidders can access the PPMO e-GP system through the website www.bolpatra.gov.np/egp for electronic bid submission and further documentation

This multi-channel approach to information dissemination enhances accessibility and transparency in the procurement process, allowing potential bidders from various locations to participate effectively.

Electronic Bidding System

The invitation explicitly calls for electronic bids, indicating that the Government of Nepal has embraced digital procurement methods to enhance efficiency, transparency, and accessibility. The use of the PPMO e-GP system (Public Procurement Monitoring Office's electronic Government Procurement system) represents a modernization of the procurement process, reducing paperwork and allowing for a more streamlined submission and evaluation procedure.

Bidders are required to submit their bids through this electronic platform, which necessitates:

1. Registration on the e-GP system
2. Familiarity with the electronic submission process
3. Digital preparation of all required documents
4. Secure electronic payment methods for bid security submission

Key Qualifications for Bidders

The document indicates that "Only eligible bidders with the following key qualifications should participate in this bidding," although the specific qualifications are not fully detailed in the provided excerpt. Based on standard practices for similar government construction projects in Nepal, these qualifications likely include:

1. Legal Registration: Valid company registration, tax clearance certificates, and VAT/PAN registration
2. Financial Capacity: Minimum annual turnover requirements and access to liquid assets
3. Technical Experience: Prior experience in similar construction projects, particularly in educational institutions
4. Personnel Capabilities: Qualified technical staff including civil engineers and construction supervisors
5. Equipment Capacity: Ownership or assured access to essential construction equipment

Prospective bidders are advised to carefully review Section V of the complete bidding document to ensure they meet all eligibility criteria before investing resources in bid preparation.

Project Significance and Educational Impact

While the bid invitation focuses primarily on technical and procedural aspects, it is important to recognize the broader significance of this construction project. The Prasauni Polytechnic Institute represents an important educational resource for the Bara district and surrounding regions, offering technical and vocational training that directly contributes to workforce development and economic opportunity.

The construction of additional floors for the academic building will likely:

1. Increase the institute's student capacity
2. Allow for expansion of course offerings
3. Provide improved learning environments with updated facilities
4. Strengthen the overall technical education infrastructure in the region

This project thus aligns with Nepal's broader educational development goals and strategies for enhancing technical and vocational training accessibility.

Contractual Framework and Execution

The bid invitation indicates that this project follows the National Competitive Bidding (NCB) framework, which is governed by Nepal's Public Procurement Act and Regulations. This framework establishes standard protocols for:

1. Bid evaluation criteria and methodology
2. Contract award procedures
3. Performance security requirements
4. Payment schedules and mechanisms
5. Project supervision and quality control
6. Dispute resolution mechanisms

Successful bidders will be required to comply with these regulatory frameworks throughout the project execution phase, ensuring adherence to quality standards and contractual obligations.

Summary of Key Information from the Table

The tabular information provided in the bid invitation offers essential parameters that bidders must consider:

1. Serial Number: 1
2. Name of Contract: Construction of Ground Floor and First Floor (Civil Work) of Constructed Academic Building of Prasauni Polytechnic Institute, Prasauni-2, Bara
3. Contract Identification Number: CTEVT/PPI 081/082-NCB,Civil-01
4. Bid Security Amount: NPR 2,15,000.00
5. Estimated Amount without Contingencies and VAT: NPR 77,26,072.95
6. Remarks: None specified

Conclusion

The electronic bid invitation for the construction of ground and first floors at the Prasauni Polytechnic Institute represents an important opportunity for qualified construction contractors. The project's focus on educational infrastructure development aligns with Nepal's strategic priorities for enhancing technical education access and quality.

Potential bidders should carefully review the complete bidding document, ensure they meet all eligibility requirements, and prepare comprehensive technical and financial proposals that address the specific needs of this educational construction project. The electronic submission system represents a modernized approach to government procurement, requiring bidders to engage with digital platforms for efficient participation.

Ultimately, this construction project will contribute to strengthening Nepal's technical education capacity, providing enhanced learning environments for students pursuing vocational and technical training at the Prasauni Polytechnic Institute. Successful execution of this project will have lasting impacts not only on the physical infrastructure but also on the educational outcomes and workforce development in the Bara district and beyond.